Conference Policies

Conference Payment Policy

• Early Bird registrations must be paid in full by no later than 5:00 PM, Friday, September 12, 2025.

• All advanced registrations must be paid in full no later than 5:00 PM, Friday, October 17, 2025.

• Attendees who have not paid their invoice will have to pay at Walk-Up registration to be given their conference credentials.

• Avoid payment lines and pay your registration in advance of arriving in Riverside.

Cancellation and Refund Policy

• CLA does not guarantee all refund requests will be approved. CLA has already expended resources and staffing costs related to the Conference.

• All cancellation/refund requests MUST be submitted to Karen Frazier at 2025conf@cla-net.org no later than 5:00 PM, Friday, October 31, 2025.

• No refunds will be processed until after Friday, November 7, 2025.

• Refunds will be issued in the same format as payment: checks for payments made by check, credit card refund for payments made by credit card.

• Please send a request for refund, with reason for request, to Karen Frazier at 2025conf@cla-net.org.

Processing Fees

The following administrative processing fees apply to all refund requests:

• Full Conference administration processing fee is $100, and One-Day administrative processing fee is $50. These amounts will be deducted from the refund amount before refund is processed.

• Special Event administrative processing fee of $50 for the Awards Gala and $25 administration processing fee for the Youth Literature Awards (Beatty and CYRM Awards) will be deducted from refund amount before the refund is processed.

Attendance Policies

Presenter Registration Requirements

• All attendees must be registered to attend the conference.

• All poster and program presenters are required to obtain a full one-day conference registration or a full conference registration by the close of the Early Bird registration (ends September 12, 2025) to participate at conference.

• If you are presenting only and not attending ANY other conference activities, you may request a waiver on the registration fee however there is no guarantee that your request will be granted.  Please email 2025conf@cla-net.org with your waiver request.

Children

• To maintain a professional atmosphere throughout the conference, as well as to ensure the safety of CLA members, speakers, personnel, and exhibits; CLA allows children only if accompanied by an adult that is registered for the conference.

• CLA requires children and their guardians to maintain a professional, disturbance-free environment in educational programs, conference activities, and in the Exhibit Hall.

• If a child is unaccompanied at any time during the conference, especially in educational programs or conference activities, the child and their guardian may be asked to leave the conference. Special Events will not allow children to attend.

Photos

• Your attendance at the conference constitutes permission to utilize photos and video taken of you at the event for news, promotions and similar purposes.

Conference Code of Conduct

• CLA has adopted a Statement of Appropriate Conduct expected of all attendees, presenters, and exhibitors. A printable version of the code is available. All attendees must agree to the code to attend the 2025 CLA Conference in Riverside, CA.

• Conference attendees accept all the CLA Statement of Appropriate Conduct.

• Link for printable Conference Code of Conduct